Not sure what to enter in each column in the Contract Tool? Here are explanations of what you need for each one.

TRACKS

Track Title – The title of the track (song).

ISRC – The International Standard Recording Code is a unique 12-character identifier used to distinguish an individual sound recording.

Version – The version of the song that is being listed here. For example, if it is the original version, you can leave this field blank. If it is a secondary version you can enter that here, e.g. explicit, radio edit. 

Track Artist – The lead artist associated with this track. 

Label – The label responsible for the release of this track. 

P Line – The “P line” stands for “performing rights,” and it refers to the copyright information for the composition of the song. This includes the songwriters, the music publisher, and any other parties who hold rights to the composition of the song.

Duration – The length of the track in seconds. 

Notes – Please enter any important information about this track that has not been entered in the previous columns. 

Linked Contracts – This column is automatically filled with the # of contracts that are currently linked to the track. Sales generated by the track will abide by the rates and terms in these contracts. 

RELEASES

Catalog Number – The primary identifying number associated with this release. In most cases this will be the UPC (Universal Product Code). 

UPC – The Universal Product Code associated with this release. This is often provided by the distributor. 

Release Date – The original release date of this release. This should be entered in the following format: yyyy/mm/dd

Distribution Channel – How this track is distributed, e.g. digital, physical, licensing. Create a different line for each channel of distribution. 

Linked Tracks: This column is automatically filled with the # of tracks that are currently linked to the release. Sales generated by the release will be pro-rated across the linked tracks.

Linked Contracts: This column is automatically filled with the # of contracts that are currently linked to that track. Sales generated by this track will abide by the rates and terms in these contracts. 

CONNECT TRACKS TO RELEASES

Catalog Number – Use the dropdown menu to select a Catalog No. associated with the release you have in mind.

Distribution Channel – Use the dropdown menu to select the distribution channel associated with the Catalog No. you chose.

Release Title – This field will automatically display the title of the release that matches the catalog number and distribution channel. A Release is an EP or Album. 

ISRC – Use the dropdown menu to select the ISRC of the track you want to connect to the release you previously chose.

Track Title – This field will automatically display the title of the track that matches the ISRC number.  

 

Payee Name – The name of the person or entity receiving the royalty payment.

Professionally Known As – The professional name of the artist. 

Contact Email – the email address of the primary contact for this payee account. 

Users (advanced field) – Tone users with access to this payee profile. Users without a checkmark need to activate their Tone account.

Bank status (advanced field) – Verified payees profiles have bank account information. If the payee profile is missing bank account information, Tone cannot pay out any outstanding royalties due.

Tax status (advanced field) – “Verified” payee profiles have uploaded their W9 tax info and passed the IRS validation process. Payees who provide their W8/W8BENE show up as “Accepted”. If the payee’s tax status is “missing”, they still need to provide their W9 or W8-BEN(E) forms before they can be paid any outstanding royalties due.

Contract Name – The title of the agreement between the label and the artist or producer. 

Role – The role of who the contract relates to (e.g. the label, artist, producer). 

Opening Balance – This should equal the closing balance from the previous royalty period. If there is no previous period, it will likely be 0. 

Sequence – This is the accounting period group in which the contract will be processed.

Advance – The amount of the advance, if any, issued to the payee for this contract.

Contract Type – This will be either Net Receipts (calculated based on the sales terms of the contract) or Profit Share. 

Profit Share % – If the contract is a profit share, enter the percentage of the profit that is owed to the payee of this contract. 

Territory – The country in which the music will be distributed. Select Worldwide if there is no specific country.